St Austell Canoe Club

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The Club Constitution

Some extracts from the club constitution are laid out below. The full constitution can be read by downloading the complete document from the downloads page here

Aims and Objectives

  • Promote and provide facilities for the sport and recreation of canoeing.
  • Provide coaching and competitive or recreational opportunities.
  • Promote and provide facilities for canoeing.
  • Ensure a duty of care to all members of the club.

In furtherance of the above, the Club is committed to treating everyone equally regardless of sex, ethnic origin, religion, disability, or beliefs.

General Committee

The General Committee shall conduct the affairs of the Club and shall meet at regular intervals during the year, as required by the business.

Special meetings of the General Committee shall be called by the Secretary on instructions from the Chairperson, or not less than three committee members.

The General Committee shall consist of Chairperson, President, Secretary, Treasurer and other officers as deemed necessary.

Optional offices: Volunteer Coordinator, Welfare Officer, Junior Coordinator, Coaching Coordinator, Webmaster, Quartermaster, Social Secretary.

Additionally, the General Committee may co-opt no more than 2 members of the Club to its number.
In the case of casual vacancy among the General Committee, the said Committee shall appoint another eligible person to act until the next AGM.

Nominations for the position of Chairperson, Secretary, Treasurer and other officers shall be proposed, seconded and elected at the Annual General Meeting of the Members. The term of office shall be for one year, and members shall be eligible for re-election.

All decisions of the General Committee shall be taken by a simple majority (with the Chair having a casting vote), save that expulsion of a member shall require a two thirds majority of the General Committee.

A quorum for a meeting of the General Committee shall be three, and where a quorum is not present, the meeting shall be adjourned to a time and date not less than 7 days from the date of the meeting.

Membership Fees

The membership fees (including different classes and joining fees) shall be determined by the members in General Meeting and shall be due on joining, and thereafter on or before May 1st in each year.

Any member that has not paid his/her membership fee for a period in excess of 30 days from the due date shall be immediately suspended from the Club until such payment is received or that Member is deemed to have resigned in accordance with this constitution.

Annual General Meeting and Extraordinary General Meeting

The Annual General Meeting shall be held in the Spring of each year.

There shall be laid before the meeting a statement of accounts made up to the 31st day of the month of March immediately preceding.

Not less than 21 days notice shall be given specifying to all Members the time and business of the General Meeting.

A resolution put to vote of the Meeting shall be decided by a show of hands of those entitled to vote, except when more than one nomination has been received for a position on the General Committee, in which case voting will be by secret ballot.

Motions for discussion at Annual General Meetings, not of origin from within the General Committee, shall be lodged with the Secretary at least 30 days preceding the AGM and signed by 3 members entitled to vote.

An Extraordinary General Meeting shall be called on the instructions of a simple majority of the General Committee, or on requisition signed by not less than 50% of the members of the Club entitled to vote.

Amendments To The Constitution

The Constitution will only be changed through agreement by majority vote at an Annual General Meeting or Extraordinary General Meeting.